(1) To purchase services necessary for the daily operations of local bodies such as office security, letter delivery, cleaning, operation and maintenance of telephone, electricity and water, animal health and agricultural extension work, maintenance and maintenance of gardens, typing or computer typing, driving If not, the local body can contract with any person, firm, institution or company to purchase such service.
(2) In order to purchase the service according to sub-rule (1), the need for service, type, time period, quality, service operation method, gross expenses incurred and work area conditions shall be prepared and approved by the head of the relevant local body.
(3) Service charges up to one lakh rupees can be negotiated and purchased. In the case of service charges that exceed that amount, the local body may request a proposal by publishing a notice in the local newspaper for a period of fifteen days and posting a notice on the notice board of that body and the following office:-
(a) District Administration Office,
(b) District Development Committee,
(c) Office of the Controller of Funds and Accounts.
(4) In the notification according to sub-rule (3), the following should be disclosed:-
(a) Name and address of the local body concerned,
(b) the nature, quantity, terms and other essentials of the service,
(c) the place and period for which the service is to be provided,
(d) Minimum documents and particulars to be submitted by the offeror with the offer,
(e) the last date and place for filing the proposal,
(f) Terms of payment of service charges and subject to tax deduction,
(g) Other essential matters.
(5) Proposals received within the deadline should be opened and evaluated according to Rule 109.
(6) During the evaluation according to sub-rule (5), the proposal of the proposer who offers the lowest service fee after fulfilling the conditions of the work sector as per sub-rule (2) shall be accepted and the purchase contract shall be entered into.
(7) If the proposer of the proposal approved as per sub-rule (6) does not come to the contract, then offer the lowest service fee.A purchase agreement can be made with the proposer.
(8) The service provided by the service provider shall be monitored by the local body from time to time. If the service is not found to be satisfactory during such monitoring or if it is not in accordance with the contract, the agency shall give a notice to the service provider to increase the level of service, and if the service level is not increased even after giving such notice, the purchase contract shall be canceled and another purchase arranged.